Presentation Instructions


All papers in this year’s RSS will be presented as a short talk and poster. To find the time of your talk, please see the program. The format of presentations is the same as the previous years. For example, video recordings from RSS 2014 presented in this format are available here for your reference.

If you have questions after reading the instructions below, please contact Henrich Kolkhorst (Presentation Chair) for issues regarding short talks or posters.

Short Talks

Short talks run a maximum of 4 minutes, aided by a pre-prepared video.

Each session will consist of 5 paper presentations. First, the 4-minute presentations will be presented in sequence; no questions will be taken during this time. Next, there will be a common 10-minute question period for all papers presented in that session. Presenters should introduce themselves to the session chair at least 10 minutes before the session starts. Conference personnel will be there to help. All presenters will return to the stage for the common question and answer session after the last presentation in the session.

4-Minute Video for Short Talks

You will have a 4-minute slot to give an overview of your paper. You must provide, in advance, a 240 second MP4 video which will play on the conference laptop during your short talk. You cannot use your own laptop and you will have no control over the playback of this video. The session chair will hit “start”, and you will be coaxed off the stage 4 minutes later!

The submission website for the videos is now available. You should have received an email containing the adress (if not, please contact Henrich Kolkhorst directly). The website will close on June 14, 2018, (anywhere on Earth). This is a strict deadline, and there will be no extension or exception, as we need time to verify video compatibility, resolve any potential problems, and download to the conference laptop. If you have not uploaded the video by the deadline, you will still have your 4-minute slot, but you will not have access to slides or any other materials that require a projector.

You can prepare your 240 second MP4 file in any manner you want. For example, you can generate a conventional Powerpoint or Keynote talk and export (if your software supports it) directly to MP4, or you can use video-editing software. Target 1920x1080 or 1440x1080 at 30fps. We do not recommend relying on audio, since there will be no opportunity to check volume levels.

For convenience, we also provide a website that will convert a PDF file to an MP4 for you http://pdf2mp4.informatik.uni-freiburg.de. The same tool is also available as an online service from a third party on http://pdf2mp4.com/.

We are pleased to announce that everyone who cannot make it to Freiburg for RSS 2019 will be able to watch all oral presentations per livestream via the RSS youtube channel. For this purpose, your talk will be recorded and transmitted with live video, sound, and synchronized presentation slides on this livestream. After RSS 2019, the presentations will be available as on-demand videos on the RSS youtube channel. During the file upload for the presentation video, you will be asked to agree to streaming your presentation.

Poster Instructions

In addition to the 4 minute talks all accepted papers will be presenting posters at afternoon poster sessions. Please mount your posters in the morning between 8:30 and 9:00 on the day your talk is scheduled.

Poster Format

You will have a total area of 150x120cm portrait format to mount your poster. We recommend printing posters in A0. We recommend not using fonts smaller than 24pt on the posters, and titles to be at least size 72pt up to 96pt.

Poster Sessions

Poster sessions will run from 3:30pm-5:00pm on Monday and Wednesday, and 4:00pm-5:30pm on Tuesday. Posters will be presented on the same day as their corresponding spotlight talks. Posters of the Best Paper Nominees will be presented in Monday’s poster session.

Multimedia extras

Space constraints at the poster session restrict us from providing tables to sit laptops on to play videos associated with the work. If you feel videos are necessary to help your poster presentation we recommend bringing your own hand-held device to display them, such as a tablet or phone.

Additional Suggestions

The RSS Foundation posted a letter to the RSS community in November of 2013. One part of this letter contained helpful tips for short talks:

  • Avoid high-density slides. The point of the slides is not to remind you, the speaker, of what you wanted to say. Slides are a visual aid for you to facilitate making an argument. A simple heuristic: only put on your slides what you would write or draw on a board if you were giving the talk without slides.

  • Practice. Almost everyone will benefit from multiple practice sessions (some of which ideally with an audience). Your goal in practicing is to be comfortable with what you plan to say on every slide without attempting to memorize a rigid script.

  • When time is up, stop. No one wants to cut you off in mid-sentence, but the schedule does not allow for “grace periods”. Be done when the timer hits zero, and remember that no one will be upset if your talk ends 30 seconds early.

  • Let your enthusiasm come through. Help everyone understand why you are excited about your work.

Adding to the above, it is critical to remember that RSS is comprised of researchers from widely different fields. Your talk should make sense to the full audience, not only the subset in your specialized area.